Privacy Policy

Welcome to Teamozy ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Teamozy mobile application and web platform (the "App"). Teamozy is a Human Resource Management System (HRMS) designed to help organizations manage employee attendance, leave requests, and workforce operations.

Please read this Privacy Policy carefully. By using the App, you agree to the collection and use of information in accordance with this policy.

1. Personal Information

When you register and use Teamozy, we may collect the following personal information:

• Account Information: Name, email address, phone number, employee ID, and organizational details
• Profile Information: Profile photo, department, designation, and work-related information
• Authentication Data: Login credentials and device registration information

2. Biometric Data (Face Recognition)

Teamozy uses face recognition technology for attendance verification purposes:

• How It Works: The App uses on-device face recognition technology (TensorFlow Lite) to verify your identity during attendance check-in and check-out
• Data Processing: Face recognition processing occurs ENTIRELY ON YOUR DEVICE. Your facial features are converted into mathematical representations (embeddings) that cannot be reverse-engineered into facial images
• Storage: Face embedding data is stored securely on our servers solely for the purpose of attendance verification
• No Third-Party Sharing: Your biometric data is never shared with third parties or used for any purpose other than attendance verification within your organization

3. Location Data

To verify attendance and track work-related activities, we collect location information:

• GPS Location: We collect precise location data during check-in, check-out, and while you are on active duty
• Background Location: With your permission, the App may collect location data in the background to ensure accurate attendance tracking during work hours
• Purpose: Location data is used solely to verify that attendance is marked from authorized work locations and to track field employee movements during work hours
• Retention: Location data is retained for the period required by your organization's policies and applicable labor laws

4. Device Information

We automatically collect certain device information:

• Device model and manufacturer
• Operating system version
• Unique device identifiers
• App version
• Network information

5. Analytics and Advertising Data

We use Google Analytics to understand how users interact with our App:

• Advertising ID: We collect your device's Advertising ID for analytics purposes to improve app functionality and user experience
• Usage Patterns: We analyze app usage patterns, feature adoption, and user flows
• Crash Reports: We collect crash data and performance metrics to improve app stability
• Purpose: This data is used solely for analytics and improving the App - we do not use it for personalized advertising

6. Usage Data

We collect information about how you interact with the App:

• Attendance records (check-in/check-out times)
• Leave applications and approvals
• Work reports submitted
• Circulars viewed

We use the collected information for the following purposes:

1. Attendance Management: To record and verify your attendance using face recognition and location data
2. Leave Management: To process and track leave applications and approvals
3. Work Reports: To enable submission and management of daily/weekly work reports
4. Communication: To send you work-related circulars, notifications, and updates
5. App Improvement: To analyze usage patterns via Google Analytics and improve the App's features and performance
6. Security: To protect against unauthorized access and ensure data integrity
7. Compliance: To comply with legal obligations and organizational policies

Storage

• Personal and attendance data is stored on secure servers
• Face embeddings are encrypted and stored separately from other personal data
• Location data is stored with timestamps for attendance verification
• Analytics data is processed by Google Analytics on their secure infrastructure

Security Measures

We implement appropriate technical and organizational security measures including:

• End-to-end encryption for data transmission
• Secure server infrastructure with access controls
• Regular security audits and updates
• Employee access restrictions based on role

We may share your information in the following circumstances:

1. With Your Organization: Your employer/organization has access to your attendance records, leave data, and work reports as part of the HRMS functionality
2. Analytics Providers: We share anonymized usage data with Google Analytics to improve our App
3. Service Providers: We may share data with trusted service providers who assist in operating the App (e.g., cloud hosting services), bound by confidentiality agreements
4. Legal Requirements: We may disclose information if required by law, legal process, or government request
5. Business Transfers: In the event of a merger, acquisition, or sale of assets, user data may be transferred to the acquiring entity

We do NOT:

• Sell your personal information to third parties
• Share your biometric data with third parties
• Use your data for personalized advertising

Depending on your jurisdiction, you may have the following rights:

1. Access: Request access to your personal data
2. Correction: Request correction of inaccurate data
3. Deletion: Request deletion of your data (subject to legal and organizational retention requirements)
4. Portability: Request a copy of your data in a portable format
5. Withdraw Consent: Withdraw consent for data processing where applicable
6. Opt-Out of Analytics: You can reset your Advertising ID or opt out of personalized analytics through your device settings
7. Opt-Out of Location: Disable location permissions (may affect App functionality)

To exercise these rights, please contact your organization's HR administrator or reach out to us using the contact information below.

We retain your information for as long as:

• Your account is active
• Required to provide services to you and your organization
• Necessary to comply with legal obligations
• Required for legitimate business purposes (e.g., maintaining attendance records)

When data is no longer required, it is securely deleted or anonymized.

Teamozy is designed for workplace use and is not intended for children under the age of 18. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us immediately.

The App requires the following permissions:

The App uses the following third-party services that may collect information:

• Google Analytics: For app usage analytics and performance monitoring
  Privacy Policy
• Firebase Cloud Messaging: For push notifications
  Privacy Policy
• Google Play Services: For location services and app updates
  Privacy Policy

These services have their own privacy policies governing their use of data.

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy in the App
• Updating the "Last Updated" date
• Sending a notification through the App for significant changes

We encourage you to review this Privacy Policy periodically.

If you are accessing the App from outside our primary operating country, please be aware that your information may be transferred to, stored, and processed in servers located in different jurisdictions. By using the App, you consent to such transfers.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

For data protection inquiries specific to your organization, please contact your HR administrator.